HRMS built for growing teams
People, leave, salary & payroll. One place.
TopexHR handles the HR work that has to happen every month — employee records, time off, salary structures and monthly payroll — in one system your whole team can use.
- Payslips your team downloads themselves
- Salary history that survives a revision
- Your old payroll data, brought across intact
14 days free · No card required · Minimum 20 people
14 days
free to try, in full
No card
required to start
Your data
exported whenever you ask
20–100
people is who this is built for
What TopexHR covers
Four things, done properly.
Not twelve modules with three of them finished. These four, and the workflows that join them together.
People
Every employee record in one directory — personal details, employment, department, designation, manager and documents.
Employee managementLeave
One annual balance per person. Employees record their own time off. No approval queue, and no leave types to configure.
Leave managementSalary
Salary structures built from your own earning and deduction components, with revisions that keep every past structure intact.
Salary & compensationPayroll
Build the month, review every person, process once, and generate payslips your team downloads themselves.
PayrollPayroll
Run payroll on the 30th without dreading the 29th.
Five stages, in order, with a review step before anything is final and a freeze afterwards that means it.
Build
The month is built from the salary structures already on file, for everybody actually employed during it.
Review
Check every person. Add a one-off bonus or deduction, or override paid days with a reason.
Process
Figures freeze. Changing them afterwards means a recorded revert, not a quiet edit.
ApproveOptional
A second person authorises the run for payment, if your company wants that control.
Payslips
A PDF per employee, on your letterhead, that they download themselves.
Joiners and leavers are prorated
From real day counts, and the payslip shows the count it used — not a rounded ratio nobody can reproduce.
Corrections are recorded
A processed run is frozen at the database, not just behind a hidden button. Changing it means an audited revert.
Unpaid leave carries through
Mark an absence unpaid and payroll picks it up as loss of pay, naming the days that caused it.
Leave
Time off without the approval queue.
Most HR systems make time off a workflow: pick a type, write a reason, wait for a manager, chase the manager. TopexHR gives each person one annual balance and lets them record the days they are taking.
HR sets the allowance, can adjust any balance with a note, and sees the whole ledger — who took what, and when it changed.
- Half-days supported, and the balance updates as soon as it is recorded
- HR can adjust any balance, with a note explaining why
- Every change stays in the ledger — nothing is silently overwritten
- Mark an absence unpaid and payroll treats it as loss of pay
People and pay
The records everything else depends on.
Payroll is only as good as the salary structures behind it, and those are only as good as the employee records behind them.
One record per person
Add someone once and every other part of the product knows about them — their leave balance, their salary structure, their payslips and their documents.
- Personal, employment and organisation details in one profile
- Invite people to their own login when you are ready — not before
- Record an exit with a last working day and a note, and keep the history
- Bring your whole team in from a spreadsheet, with a preview first
Salary structures that survive a revision
Give someone a raise and the old structure is not overwritten — it is closed, with an end date, and the new one starts the day it should. Payroll for a past month reads the structure that was in force then.
- Earnings and deductions you define, not a fixed list we impose
- A revision closes the old structure and opens a new one
- Last March still shows what last March actually paid
Switching
Bring your payroll history with you.
Switching payroll systems usually means abandoning your history or re-keying it. TopexHR imports what your previous system paid — the exact amounts, month by month, plus the original payslip documents — and keeps them exactly as supplied.
Imported history is never recalculated. What your old system paid is what your records will say it paid.
- Nothing is written until you confirm the import
- Corrections are void-and-replace, and always audited
- The coverage grid shows every month you hold, and where it came from
- STEP 1
Upload your files
Whatever your old system exported.
- STEP 2
Map your columns
Tell us which column means what, once.
- STEP 3
Match your people
Confirm who each row belongs to.
- STEP 4
Review and commit
Check the issues, then write it in.
Security
Built so one company's data cannot reach another.
Mechanisms, not badges. Each of these is something the system does, not a posture we claim.
Separated by company
Every record belongs to one company, and access requires an active membership of it.
Checked on every request
Four roles, each with specific permissions, enforced on the server — not just in the interface.
Private document storage
No public link to any file. Every download passes a permission check first.
Your data, exportable
Ask and we export everything as files. Being able to leave is part of the product.
Pricing
₹49 and ₹99 per person, per month.
Two plans. 14 days free, no card. GST extra. Minimum 20 people.
See what’s in each planReady to simplify HR?
Create your company, add your people, and run a payroll this month. Fourteen days free, and no card to start.