Features
Everything TopexHR does.
The full list. If it is not here, we do not do it yet — and we would rather you knew that now than three weeks into an implementation.
People
Employee records and company structure
One record per person, and the thing every other module attaches to.
- Directory with search, filters and pagination
- Full profile: personal, employment and organisation details
- Departments and designations you define, with archiving
- Reporting lines, employment lifecycle and recorded exits
- Spreadsheet import with a preview before anything is written
- Self-service profile editing for your team
Leave
One annual balance, tracked as a ledger
Deliberately without an approval queue. The record is what the company needs; the conversation already happened.
- One unified annual balance — no leave types to configure
- Employees record their own time off, half-days included
- HR sets entitlements and can adjust any balance, with a note
- A calendar of who is away, and a team-wide balance table
- Unpaid marking that payroll reads as loss of pay
Salary
Structures, revisions and payroll profiles
Structured salary data, dated properly, so payroll for any month is answerable.
- A per-company catalogue of earning and deduction components
- Effective-dated structures — a revision keeps the previous one
- Payroll profile: bank details, PAN and PF identifiers
- Bulk salary import from a spreadsheet, with a preview
- A payslip preview before you commit to the layout
Payroll
Monthly runs, payslips and payment records
The deepest part of the product, and the reason most people move.
- Draft → processed → approved → payslips generated
- Proration for mid-month joiners and leavers, from real day counts
- One-off adjustments and paid-day overrides during review
- Processed runs frozen at the database; corrections are audited reverts
- Optional second-person approval before payslips
- Versioned payslip PDFs employees download themselves
- Bank advice CSV and append-only payment records
- Historical payroll import from your previous system
Documents
Private storage for the paperwork
Somewhere to keep offer letters, policies and the Form 16s your accountant produced. A store, not a document-management platform — and it does not generate anything.
- Company-wide and per-employee documents
- Seven categories, plus financial-year tagging
- Filter by employee, category or year
- No public link to any file — every download is permission-checked
Running it
The parts that hold the rest together.
Roles and permissions
Four roles — Owner, Workspace Admin, HR Admin and Payroll/Finance Admin — each with a specific set of permissions.
Email invitations
Invite someone to activate their own login, with the role they should hold.
Company setup
Legal name, registered address, CIN, logo, timezone, currency, date format and financial-year start.
Guided first run
An eight-step checklist that takes a new company from empty to running its first payroll.
Dashboard
Headcount, who is on leave today, upcoming anniversaries and recent activity.
Quick search
⌘K from anywhere to jump to a page or an employee.
Being straight with you
What TopexHR doesn’t do
These are real gaps, not oversights. We would rather do four things properly than twelve things partly — but that is only a reasonable position if we tell you which eight are missing.
If you need attendance tracking or automatic tax computation today, we are not the right fit yet. That is a better sentence to read here than to discover in week three.
- Attendance, biometric or shift tracking
- Income tax, TDS or statutory computation
- Form 16 generation
- Statutory filing
- Recruitment or applicant tracking
- Performance reviews or OKRs
- Expenses and reimbursements
- Asset management
- Learning management
- Mobile apps
- Third-party integrations or a public API
- Single sign-on or two-factor authentication
- Leave approval workflows
- Holiday calendars
- Weekly or fortnightly payroll
- Bank transfers or payment gateways
- Full and final settlement
- Reporting and analytics beyond the dashboard
TopexHR fits you if
- You have roughly 20 to 100 salaried people
- Your team is salaried, not shift-based or hourly
- You want payroll history brought across from another system
- You would rather configure amounts than trust a black-box tax engine
- You are tired of leave living in a spreadsheet
It does not fit you if
- You need attendance, shifts or biometric punch-in
- You need automated statutory computation and filing
- You need recruitment, performance or expense modules
- You need a mobile app or integrations with other systems
- Your team is mostly hourly or contract-based
Ready to simplify HR?
Create your company, add your people, and run a payroll this month. Fourteen days free, and no card to start.